Loom Reporting connects coordinators and all consortium partners on one platform — from project setup and individual cost submissions to consolidated financial oversight. No spreadsheets. No email chains. No audit surprises.
Trusted by EU-funded research organisations across Europe
All organisations in your consortium access the same system. You see everything — they see only their own data.
The moment a partner submits their periodic report, you see it. Costs, effort, PM rates and deviations — all partners, one consolidated view, in real time.
| Partner | TOTAL COSTS | PERSONNEL COSTS | PMs | ||||||
|---|---|---|---|---|---|---|---|---|---|
| Total Budget (GA) | Total Actual | Resources Used % | Total Budget (GA) | Total Actual | Resources Used % | Total OMS (GA) | Total Actual | Resources Used % | |
| 1 – ORG1 | 450,750.00 | 72,667.50 | 16.10% | 318,600.00 | 53,000.00 | 16.60% | 54.00 | 15.00 | 28.00% |
| 2 – ORG2 | 158,750.00 | 28,693.98 | 18.10% | 119,000.00 | 22,877.87 | 19.20% | 17.00 | 4.04 | 24.00% |
| 3 – ORG3 | 334,000.00 | 34,285.76 | 10.30% | 259,200.00 | 25,211.72 | 9.70% | 36.00 | 4.13 | 11.00% |
| 4 – ORG4 | 315,000.00 | 68,791.89 | 21.80% | 160,000.00 | 51,618.47 | 32.30% | 20.00 | 5.35 | 27.00% |
| 5 – ORG5 | 240,000.00 | 14,604.74 | 6.10% | 185,000.00 | 10,991.50 | 5.90% | 22.00 | 0.39 | 1.80% |
| ⋯ 11 more partners | ORG6 through ORG17 — visible in full coordinator view | ||||||||
| Total | 4,002,312.50 | 558,280.67 | 2,936,850.00 | 417,910.06 | 417.00 | 64.06 | |||
| Partner | GA Avg. PM Rate | Avg. PM Rate | Deviation % | Justification |
|---|---|---|---|---|
| 1 – ORG1 | 5,900.00 | 3,533.33 | −40.00% | — |
| 2 – ORG2 | 7,000.00 | 5,662.84 | −19.00% | This is a PM rate justification |
| 3 – ORG3 | 7,200.00 | 6,104.53 | −15.00% | — |
| 4 – ORG4 | 8,000.00 | 9,648.31 | +21.00% | — |
| 5 – ORG5 | 17,000.00 | 16,653.79 | −2.00% | — |
Built specifically for EU Horizon projects. Covers the entire reporting chain — from individual partner submissions to coordinator review — with built-in validation, automatic deviation detection, and a complete audit trail.
Upload your Grant Agreement and Loom auto-creates the entire project structure — project details, workplan, consortium and budget. If an amendment changes any of this, upload the updated GA and Loom applies the changes automatically. Then configure reporting periods, deviation thresholds and indirect cost rate.
Each partner gets one account, linked to their business email. When it's time to report, they receive an email and fill in five structured sections.
Planned vs actual person-months per Work Package, automatically projected and compared to GA. No manual entry.
Flag cost and effort deviations above your configured thresholds before they become audit issues — with mandatory justification fields.
All partners' submissions, statuses, cost summaries and PM deviations in one consolidated periodic report view.
Indirect costs are calculated automatically based on the GA percentage. Partners never need to calculate overheads manually.
Coordinator rejects a report with specific feedback. Partner revises and resubmits. Full status timeline with timestamps.
Align your internal informal periods (IPs) with your project's specific calendar — not a fixed annual schedule.
Four steps from project setup to approved cost statement.
Upload your Grant Agreement — Loom auto-creates the full project structure: project details, workplan, consortium and budget. Amendments are handled the same way. Then set deviation thresholds, indirect cost rate and reporting periods.
Each beneficiary submits personnel costs, PMs, travel, equipment, subcontracting and other goods & services — saving as draft until ready.
Automatic deviation detection, EU-compliance checks, indirect cost calculation and mandatory justification prompts. No manual work.
Full consolidated oversight across all partners. Approve in one click or reject with targeted feedback — partner revises and resubmits.
Personnel (actual / unit costs / SME owner), Subcontracting, Travel & Subsistence, Equipment, and Other Goods & Services — EU Horizon–aligned.
All partners report through the same system. Coordinators get a live view of completion status across every organisation in the consortium.
Configure as many reporting intervals as needed and generate all partner report templates automatically.
Set deviation thresholds separately for effort, personnel costs and PM rate. Loom flags anything above them and forces a justification.
Beneficiaries see only their own data. Financial details stay private between each partner and the coordinator — technically enforced.
Person-month totals, cost summaries, indirect costs and deviation percentages recalculated in real time as data is entered.
Automated checks prevent submission if mandatory fields are missing or amounts are inconsistent. Errors highlighted inline.
Every status change — submitted, rejected, approved — is logged with timestamp and coordinator comments. Complete audit trail.
Partners receive automated reminders when it's time to file. Multiple contact emails per organisation supported.
Upload your Grant Agreement and Loom auto-creates the entire project structure — project details, workplan, Work Packages, consortium partners and budget. When an amendment is issued, upload the updated GA and all affected data is updated automatically. No manual re-entry.
Join research coordinators and partners who've replaced spreadsheet chaos with Loom Reporting. Start standalone — add the full platform as you grow.
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